Personal Assistant/ Administrative coordinator Job - aA Studio

Job Description
A personal assistant (PA), sometimes referred to as an executive secretary or personal/private secretary, works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. PAs help managers to make the best use of their time by dealing with secretarial and administrative tasks.
PAs need extensive knowledge of their organisation. They need to know who key personnel are (both external and internal) and understand the organisation's aims and objectives.

Managers often rely heavily on their PA, trusting that work will be handled efficiently in their absence. Discretion and confidentiality are therefore essential attributes for a successful PA.

Typical work activities
Personal assistants (PAs) often act as their manager's first point of contact with people from both inside and outside the organization. Typical work activities include:
-screening telephone calls, enquiries and requests, and handling them when appropriate;
-meeting and greeting visitors at all levels of seniority;
-organizing and maintaining diaries and making appointments;
-dealing with incoming email, faxes and post, often corresponding on behalf of their manager;
-taking dictation and minutes;
-carrying out background research and presenting findings;
-producing documents, briefing papers, reports and presentations;
-organizing and attending meetings and ensuring their manager is well-prepared for meetings;
-liaising with clients, suppliers and other staff;
-deputizing for the manager, making decisions and delegating work to others in the manager's absence;
-devising and maintaining office systems, including data management, filing, staff attendances etc.;
-Arranging travel and accommodation and,

The scope of the PA's role can be extensive and additional duties may include:
-Clients' follow up
-responsibility for accounts and budgets;
-accounting tasks
-taking on some of the manager's responsibilities and working more closely with management.
-Being involved in decision-making processes.

Some PAs do all the secretarial work themselves, while others take responsibility for recruiting and training junior staff and delegate some of their less demanding and confidential work to them
Job Details




Date Posted:

2011-12-16


Job Location:

Lebanon


Job Role:

Administration


Company Industry:

Architecture; Interior design

Preferred Candidate




Career Level:

Entry Level


Nationality:

Lebanon


Degree:

Bachelor's degree/higher diploma


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